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Get Your Resume Seen by Using ATS Keywords

When you’re looking for a new job, understanding the process employers follow can help make your resume stand out. Many employers are faced with stacks of resumes to review but need to quickly fill a position with a highly qualified candidate. To help them sort through resumes, many rely on what’s called applicant tracking system (ATS) software. This software scans resumes in search of keywords that flag a resume as appropriate to the available job position. And as you can imagine, if your resume includes specific ATS keywords, it will land at the top of the stack.   

How to find ATS keywords 

So how can you find ATS keywords to be sure you include them in your resume? First, read through the job description carefully. Look for specific words and phrases that are used to describe the job. These include duties, education, certifications, licenses and responsibilities related to the job. Also be sure to include the company’s name and exact position title in your resume, specifically in your objective statement (for example, “I am seeking a [title] position with [name of company].”) 

Don’t forget to include both hard and soft skills. You can easily find these in the qualifications list—include them as they apply to your work history and background.  

Another great source of ATS keywords is terms and phrases related to your industry. If they’re not apparent in the job description, you can easily find some by Googling “[industry] keywords.” 

Where to place ATS keywords in your resume 

 The next step is knowing where to include the keywords. Remember that you want to make your resume readable for the recruiter or hiring manager, and also the ATS software. It’s a delicate balance! Insert them in a readable way into the summary statement, work history, skills and education sections. If you find yourself getting stuck, it can help to write these sections up as you normally would, and then replace words with ATS keywords as they make sense. There’s no way to know exactly how many keywords the right amount is, so adding them as they make sense is your best bet.  

Prepare your resume for the ATS software 

Submit it as a .pdf file, as this is the standard file most ATS software can read. If you can’t save as .pdf, choose .doc or .docx. Stay away from adding images or graphics to your resume, as these won’t be recognized by the ATS software and may cause your resume to be rejected.  

Need more guidance?  

It always helps to work with a recruiter for help finding your next job. And Inter-Connect can help. To learn more about us and our available jobs, visit our job search page today!

Administrative Assistant Resume Tips

administrative assistant resumeIf you’re in search of an administrative assistant job, you’re in luck! Many employers are currently hiring, which has opened up many job opportunities. Still, you’ll want your resume to be ready to go. If you’re just getting started writing it, or need to clean your current resume up, follow these administrative assistant resume tips.

How to write an administrative assistant resume

First, you’ll need to decide the format of your resume based on how new you are to the field. If you’re just getting started, you’ll write what’s called a functional resume. This means you focus on your marketable skills since you haven’t yet built up your work experience. If you’ve been in the field for a little bit, you can write what called a chronological resume, which focuses on your past work experience. One thing to consider is to include a skills section in your resume even if you have work experience to list.  

Open with an introduction

Start with your title. This could be simply “administrative assistant,” or might include any descriptive details, such as “health insurance administrative assistant” or anything else that will catch a recruiter’s eye.

The first section of your resume should be an overview of what you’re all about. Talk about your key skills, and include anything that aligns with a job you’re applying to. Look for keywords and industry terms, and include those as they apply to your experience. Your intro paragraph shouldn’t be any longer than a few sentences.

Include your functional skills

Familiar with Microsoft Office? Skilled at answering phones and handling customers with a smile? Organized? Great with filing? Make a list of important skills that apply to the job (hint: specifically to the job you’re applying to) and include these in a “functional skills” list. If you’re writing a chronological resume, you might decide to skip this, or keep it. It’s really up to you!

List your past work experience

Start with your most recent job, and work backwards. Only include the jobs that pertain to administrative assistant work, unless you gained important skills. For example, if you worked at an ice cream parlor in college, this probably wouldn’t apply, unless, for example, you developed key customer service skills working at the counter or answering phones. Under each title, write a bulleted list of how you helped the company rather than simply what your responsibilities were. Include numbers when you can to illustrate how hard you worked. This could include number of daily calls you answered, how many accounts you handled, etc.

Finish with education and credentials

This includes your highest level of education and where you earned it from and dates. List any professional certifications you’ve earned, the organization that presented them to you, and dates.

Are you ready?

When your resume is ready to go, what happens if you’re having a hard time finding the right job for you? No problem—just check out HireCall! We’ll work with you to find a job you love.

Highlight These Skills on Your Clerical Resume

Looking for a clerical job? It helps to have a professional resume that highlights your skills and work experience. And it’s especially helpful when you include the qualifications most employers are looking for. You’ll set yourself apart from others applying to the same job and give yourself an automatic edge.

Top clerical skills

As you write your resume, you want to present yourself in the best, and most professional way possible. This will help you catch the attention of a hiring manager or potential employer, to help you win the job. To this end, include the following top clerical skills on your resume as they apply to your knowledge and experience:

  • As the front line in an office setting, you’ll be the person people talk to when they’re trying to get information or reach someone in your office. Good written and verbal communication skills are critical to your ability to do a good job in this role. Specific communication skills to include are customer service, email communication, spoken communication, answering phones, front desk support and listening.
  • Computer skills. Gone are the days of taking notes with a pen and paper—today you’ll most likely be using a computer to communicate. You’ll need to be a fast and accurate typist and may also need to do some data entry. And of course, it helps to be familiar with Microsoft Office programs such as Word, PowerPoint and Excel.
  • Math skills. Depending on your role, you may be called upon to do some math. This is true if your clerical role will include bookkeeping, budgeting, estimation or even organizing information. Arithmetic and calculation skills could be important details on your clerical resume.
  • Attention to detail. Your daily work in the office could have you multitasking, scheduling appointments, answering questions, directing inquiries and returning emails, among many other things. Your keen attention to detail will help you get your work done on time and with accuracy.
  • To help the office run smoothly, it helps if it’s organized. And clerical workers are the number one way to accomplish that. Your organizational skills, such as filing, office management, planning, prioritizing, sorting and time management, to name a few, are massively important to a potential employer.
  • Soft skills. Of course, to give yourself an extra advantage, it helps if you also have important soft skills. These are skills you didn’t learn in school or through a training program but instead picked up through work and life experience. They include leadership, teamwork, flexibility and adaptability. Always highlight your soft skills on your resume.

In search of a new clerical job?

Now that your resume is all set, you’re ready to apply to your next clerical job. And if you need guidance to find the best options, check out HireCall. We specialize in office/clerical positions! To learn more, visit our job search page to check out our current openings.

Tips to Make Your Light Industrial Resume Stand Out

Looking for a light industrial job? You’ll need a resume. This document will be the number one thing an employer will look for to learn about your skills and experience. If you don’t have a resume yet and need to write one, or if you already have one but it could use some updates, you’ve come to the right place. Follow these tips for creating the best possible light industrial resume.

What to include in your light industrial resume

To get started, grab your computer, sit down at your desk and follow these important pointers as you write your resume:

  • Create it in MS Word. This is the best program to use. That’s because MS Word makes it easy for application systems to search for important information within your resume. Also, it’s a commonly used word processing program that will help you set up your resume in a professional format.
  • Choose a basic font. If you’re not sure, choose Times New Roman or Calibri. Use font size 11 or 12, which will make your content easy for an employer to read.
  • List your work experience with dates. The biggest section of your resume is your work history. List your past jobs from the most recent to the least recent. And always include the date you started each job, as well as the date you left. If you have gaps in your work history (for example if you took time off to raise your family or were out on disability), that’s OK. Just be prepared to explain them during your interview.
  • Include the right information. When you list each job in your work history section, you’ll want to describe what you did in terms of skills and experience. And it’s best to match your skills to the job you’re after, with keywords and phrases from the job description. Use these specific words and phrases as they relate to your experience. By speaking the same lingo as the employer, you’ll make it easier for them to skim and pull out what they’re looking for when reading your resume.
  • Include licenses and certifications. These will help you prove your qualifications and experience and may give you an advantage over other people applying for the job. Also, depending on the job you’ve applied to, they may be required. List the name of the license or certification and when you earned it. Include these in their own section within your resume, possibly right after your work experience.
  • Always proofread! Look over your completed resume and ask a friend or family member to review it, as well. This will help you catch and fix any mistakes so your light industrial resume is the best it can be!

Still looking for the right job? Let us help!

Often, the right job can be hard to find. But working with a staffing agency makes it much easier to find what you’re looking for. HireCall specializes in many job fields, including light industrial jobs. To learn more, visit our job search page today!